Your Client Doesn't Read a 200-Line P&L — Build an Executive P&L in Kordis

If you're a Fractional CFO presenting financials to a client, you know the problem: you pull the income statement from QuickBooks and it's 150+ line items. Office Supplies, Postage, Computer Expenses, Software Subscriptions, Telephone — all sitting at the same level, telling the same unhelpful story.

Your client — the CEO, the board, the investor — doesn't need to see all of that. They need to see: How much did we spend on people? What's our SG&A? Are direct costs growing faster than revenue?

So every month, you open Excel and manually group those 150 accounts into 8-10 executive categories. Then you do it again next month. And the month after that.

Why QuickBooks Can't Solve This

QuickBooks gives you one chart of accounts. One hierarchy. One view. You can rename accounts, move them around, add sub-accounts — but you can't create a separate "executive lens" on top of the same data.

That means every client gets the same granular P&L, and the executive summary lives in a separate spreadsheet that you maintain by hand. It's repetitive, error-prone, and a poor use of your strategic time.

The Kordis Solution: Custom Rerporting Group & AI Mapping

Kordis introduces Report Group Mapping — a way to create custom groupings on top of your existing QBO chart of accounts without changing anything in QuickBooks.

1. Create Your Group

Reporting groups are tags that you can apply on accounts from QuickBooks. We auto-populate some popular groups (see below) but you also have the flexibility to create your own.

• Product Revenue
• Service Revenue
• Cost of Services
• Payroll
• SG&A
• Overhead
• Corporate

2. Map Accounts — Manually or with AI

Once your groups are defined, you map your QBO accounts to them. Two options:

• Auto-Categorize with AI: One click and Kordis's AI agent reads your account names, types, and hierarchy to assign each one to the right group. Review and adjust anything it got wrong.
• Map Manually: Click through your accounts and assign groups one by one, or select multiple accounts and bulk-assign them in a single action.

Every mapping shows the full QBO path (e.g., "Payroll > Expenses > Payroll - Sales") so you always know exactly what you're classifying.

3. Your Executive P&L, Automatically

Once mapped, your condensed executive P&L generates automatically. Eight clean line items instead of 150. Updated every time your QBO data syncs — no monthly re-mapping required.

One Setup, Every Month

The real power is that you set this up once per client. The reporting group mappings persist, and as new accounts appear in QBO, you just classify them into your existing groups. Compare that to rebuilding an executive summary spreadsheet every single month.

Because groups are flexible, you can create different views for different audiences:

• Board deck: Revenue, COGS, Gross Margin, OpEx, EBITDA
• Ops review: Fixed vs. Variable cost breakdown
• Department heads: Controllable vs. Non-Controllable expenses

And

Built for Fractional CFOs Managing Multiple Clients

If you're managing five or ten clients, the time savings compound fast. Each client gets a tailored executive view without you maintaining a single additional spreadsheet. Your clients get cleaner reporting, and you get hours back every month.

• No changes to QuickBooks: Reporting groups sit on top of your existing chart of accounts
• AI-powered categorization: Let Kordis auto-map your accounts, then review and adjust
• Multiple Reporting Groups: Create multiple reporting groups in case you have multiple stakeholders who need different views.
• Always up to date: Mappings persist and update automatically with each QBO sync

Ready to Deliver Executive-Level Reporting Without the Spreadsheet Tax?

Stop rebuilding executive summaries by hand every month. Set up your reporting groups once and let Kordis handle the rest.

Sign up today with a 14 day free trial and build your first Executive P&L in under 10 minutes.